Information you provide to us When requesting to use NinjaTours services we may ask you to provide personal information to us. For example, your full name, email address, phone number, company information (if applicable). If you choose to partake in NinjaTours services, we will ask you for billing information, company registration documents (if applicable), driver license copies (if applicable). During your interaction with NinjaTours, you may choose to provide us with personal information when you email us, chat with us, or communicate with us through social media services like Twitter or Facebook. If you refer a friend to NinjaTours, we will ask you for their email address. NinjaTours will then contact your referred friend to determine whether your friend consents to us contacting them. Information that we collect automatically When you access any NinjaTours website, we may collect certain information automatically from and about your device. This includes data about your software, the operating system you use when accessing our service, and the date of each request you make to NinjaTours. Collecting this information enables us to better diagnose problems with our products, provide customer support more effectively.
Information that we collect from third parties We may collect additional information about you from third parties primarily to assist us in understanding how we can maintain and improve the services we offer to better serve you. Third party tools that we use for this are from: iContact, which maintains a database of all customers who elect to obtain our regular email correspondence, as well as GoSquared, which maintains a usage database of visitors to our website (country location, operating system, device type, language settings, browser used, approximate time of engagement, and aggregate visitors to each page on our website).
What we do with your personal information
Under no circumstances do we rent, trade or share your address or e-mail address with any other company for their marketing purposes without your consent. We may use the information we collect through our products for a number of reasons, including to:
provide, operate, optimize and maintain our online platforms, products and services;
understand how you use our products and customize your experience;
send you marketing communications we think you'll find valuable, where it is in accordance with your preferences;
provide customer support via online chat services; deal with your online enquiries and requests sent by email; and provide you with information and access to resources or services that you have requested from us;
improve the layout, navigation and content of our online products;
identify any server problems or other IT or network issues;
prevent abuse of the products and services we offer; and
carry out other legitimate business purposes, such as to improve our products and services, as well as other lawful purposes about which we will notify our users and clients.
Email Communications From time to time, NinjaTours will communicate with you via email. There are two types of email you may receive:
Service Emails: These are service related emails such as answers to your inquiries, or other information directly related to any service you have taken the initiative to begin communicating with NinjaTours about. You cannot opt out of receiving these messages as they are part of the service which NinjaTours provides to you.
Marketing Emails: These will include NinjaTours company news, service promotions and similar types of material. Upon clicking on a link at the bottom of any marketing email message, you will be able to manage your email preferences, including opting out of receiving all Marketing Emails. You will also be able to unsubscribe at any time by using the unsubscribe link provided in any given email.
We will only process personal information in ways that are compatible with the purpose we collected it for or for the purposes you later authorize. Before we use your personal information for a purpose that is materially different than the purpose we collected it for or that you later authorized, we will provide you with the opportunity to opt-out.
Who we share your information with
We may share and disclose your personally identifiable information only in the limited circumstances described below:
To vendors and other third party service providers who require access to your personal information to assist in providing and improving our products. The third parties that access and use your information only on our behalf include companies such as Rushcorp, Google Analytics, Facebook, Twitter. For example, we partner with Rushcorp to assist us in processing your payment, and to ensure smooth rental operations for our motorcycle rental clients.
We may also disclose your information to third parties: (a) where required by law or regulatory requirement, court order or other judicial authorization, (b) in response to lawful requests by public authorities, including for the purposes of meeting national security and law enforcement requirements; (c) in connection with the sale, transfer, merger, bankruptcy, restructuring or other reorganization of a business; (d) to protect or defend our rights, interests or property, or that of third parties; (e) to investigate any wrongdoing in connection with our products and services; and (f) to protect the vital interests of an individual.
To any other person with your consent.
We may disclose aggregate, non-identifying information about how our users use NinjaTours services.
Legal basis for processing your personal information (EEA visitors/customers only)
If you are a visitor/customer located in the European Economic Area ("EEA"), our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it. We will normally collect personal information from you only where we have your consent to do so, where we need the personal information to perform a contract with you, or where the processing is in our legitimate business interests. In some cases, we may also have a legal obligation to collect personal information from you.
If we ask you to provide personal information to comply with a legal requirement or to enter into a contract with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information). Similarly, if we collect and use your personal information in reliance on our legitimate business interests, we will make clear to you at the relevant time what those legitimate business interests are.
If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided below.
Cookies and similar tracking technology
International data transfers
Your personal information is stored in the U.S. and Japan, and processed by us in Japan. Specifically, your personal information is stored by us in Japan, and non-personal information is stored and processed in the U.S. You can direct any questions or complaints about the use or disclosure of your personal information to us at the contact points noted below. We will investigate and resolve any complaints or disputes regarding the use of personal information within forty-five (45) days of receiving your complaint.
How we protect your information
The security of your personal information is very important to us.
We use appropriate technical and organizational security measures to protect your personal information from loss, misuse, and unauthorized access, disclosure, alteration and destruction, both during transmission and once we receive it. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore we cannot guarantee its absolute security.
Your data protection rights & choices
You have the following rights:
If you wish to assess your personal information that NinjaTours collects, you can do so at any time by contacting us using the contact details provided below.
You can correct, update or request deletion of your details in your Account by contacting us using the contact details provided below, in order to request that your data is deleted.
If you are a resident of the EEA, you can object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information where it is technically possible. Again, you can exercise these rights by contacting us using the contact details below.
Similarly, if we have collected and processed your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
You have the right to complain to a data protection authority about our collection and use of your personal information. Contact details for data protection authorities in the EEA, Switzerland and certain non-European countries (including the U.S. and Canada) are available here.)
You have the right to opt-out of marketing communications we send you at any time. You can exercise this right by clicking on the “unsubscribe” link in the marketing e-mails we send you. Alternatively, please contact us at the contact email addresses below. Please include your complete name and e-mail address. Note that it may take up to 3 business days to remove you from our marketing lists and after this point you will still receive Service Emails from us.
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
How we link to other websites
Our Website contains links to third party websites and third party plug-ins (such as social media sharing buttons) operated by other companies. We are not responsible for the privacy practices of such other websites. We encourage you to be aware that when you leave our site you read the privacy notices of such other websites. This Privacy Notice applies solely to information collected by NinjaTours.
We will retain your personal information for the period necessary to fulfil the purposes outlined in this Privacy Statement unless a longer retention period is required or permitted by law, for legal, tax or regulatory reasons, or other lawful purposes.
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
Changes to our Privacy Notice
Changes to this Privacy Notice will be made when required in response to changing legal, technical or business developments. When we update our Privacy Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Privacy Notice changes if and where this is required by applicable data protection laws.
You can see when this Privacy Notice was last updated by checking the “last updated” date displayed at the top of this Privacy Notice. The new Privacy Notice will apply to all current and past users of the website and will replace any prior notices that are inconsistent with it.
How to contact us
If you have any questions or concerns regarding the use or disclosure of your personal information, you can contact us by sending an email to, or by contacting us at the addresses below.
Please note that for the purposes of EU data protection legislation, NinjaTours is the controller of your personal information.
For privacy inquiries, please contact us at firstname.lastname@example.org.